Posted: 12-Jan-2018
Admission & Admin Manager
Ming International Academy (Phnom Penh)
Phnom Penh
Working time
Full Time
Closing Date
Admission Responsibilities.

  •     Assists the Head of School with all matters relating to student admissions to the school.
  •     Plans and organizes all visits by prospective parents, including staff liaison and all matters relating to students.
  •     To be well informed about the School’s academic and extra-curricular offerings and the workings of the School
  •     Processes the applications for Nursery to Grade 12.
  •     Plans itineraries for visiting families and prepare a visitor bag with the appropriate information.
  •     Ensures that complaints involving teaching performance, curriculum, timetabling etc. from parents are directed toward the Head of School and/or Khmer Coordinator in a timely manner.
  •     Plans, organizes, maintains, and manages the processes and operations of admission and registration services for the School; manages activities of the Admission and Registration department to include: planning, implementing, administering and evaluating projects and services impacting the School operations from an admission/registration perspective.
  •     Develops, recommends, organizes and administers the School’s policies and procedures pertaining to the admission and registration of all students including new, transfer, former, continuing students.
  •     Develops a communication plan for admission and registration of students.
  •     Collaborates with staff, administrators and internal departments to research and resolve complex student issues relating to admission, dual enrollment, registration, late drops, refunds, administrative drops and withdrawals.
  •     Presents admission and registration information to a variety of audiences.
  •     Publishes the schedule of admission and registration dates and times. Establishes and maintains an admission and registration annual calendar of events and tracks benchmark activities.
  •     Maintains the admission and registration web site; related email accounts as well as admission, registration and records.
  •     Develops forms that are utilized by students and staff for admission and registration purposes.
  •     Monitors department budget, ensuring compliance with applicable restraints; implements and allocates resources following budget approval; approves expenditures.
  •     Oversees the issuing of student/staff identification cards and caregiver pick up cards.

 Administrative Responsibilities.

  •     Undertake administrative and clerical duties in support of the Head of School (but not exclusively):
  •     Coordinates with the Finance Department related to fee payment matter after completion of enrollment process and follows up to make sure all admission forms have been returned back for filing and accurate record keeping.
  •     Produces regular weekly reports concerning applicants and numbers.
  •     Enters, maintains and updates student records and family information on the online admissions system, ENGAGE.
  •     Sets up, monitors and trains teacher on how to use ENGAGE to take school attendance.
  •     To be the contact for enquiries concerning admissions.
  •     Supplies application forms, acceptance forms, etc. to prospective students.
  •     Provides the School Administrative Coordinator details of students to enable preparations to be made for placement tests.
  •     Prepares reports and statistics on student information for internal use.
  •     Deals with routine requests from new students prior to entry.
  •     Responds to enquiries with appropriate letters, emails, messages and telephone calls.
  •     Creates files for new students and store safely and efficiently ensuring easy access and always keeping family and student details up to date when the admissions process has been completed.
  •     Supervises the school Receptionists and the Admissions Assistant ensuring efficient processes and procedures are in place to maintain efficiency and good service to families.
  •     Serves as a member of the School Management Team(SMT) to support the Head of School in efficient running of Southbridge International School Cambodia.

Procurement Responsibilities.

  •     General Responsibilities.
  •     Process Improvement:
  •     Contribute in the design, development, implementation and maintenance of the procurement, logistics and distribution directives, policies and procedures, in order to achieve the most cost-effective processes for the school, leading to both educational and operational excellences
  •     Relation Management:
  •     Develop, maintain and manage a relationship with vendors and internal customers on all organizational levels that will deliver mutual benefits for the school and the education of the children
  •     Supplier and Partner Selection:
  •     Select and approve suppliers (international and local) suppliers or partners for the school, based upon a thorough selection process, in order to ensure that the supplier/partner selection is in accordance to the school procurement and logistics strategy
  •     Contract Negotiation and Management:
  •     Commercial end-to-end responsibility for negotiating and agreeing the best possible pricing and terms with the vendors confirmed by contracts within the school’s directives, rules and guidelines; authorized to make autonomous commitments and sign purchase orders on behalf of the school in order to achieve the lowest possible total cost of ownership
  •     Essential Tasks
  •     Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
  •     Communicate and work with the Finance team on procurement.
  •     Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
  •     Organize and maintain computerized records containing vendor and bid information.
  •     Process requisitions into purchase orders as per finance department process.
  •     Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
  •     Perform general clerical duties such as maintaining general files, typing, data entry, opening mail, and completing and processing standard purchasing forms.
  •     Correspond with vendors regarding prices, product availability, and delivery.
  •     Respond to inquiries from school staff regarding requisitions, purchase orders, contracts and pricing information.


  •     Master or Bachelor Degree in Business Administration or related field;
  •     Have at least 4-years up experience in Admission and Administrative field or related field;
  •     Good common of spoken and written English; Chinese
  •     Have good attitude, honest, friendly and Good Communication;
  •     Strong at MS. Office like Word, Excel and PowerPoint and Internet & Email;
  •     Can work under pressure


    Salary: $ 1,000 up
    Working day: Mon-Fri
    Working time: 7:30 am- 5:00 pm

Contact detail
Contact Name : Ming International Academy (Phnom Penh)
Address : Oknha Tep Phan St. (182), Phnom Penh, Cambodia
Email :

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